T3 -Trade & ToursT3 -Trade & Tours
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Conference Services

T3 conference events are a result of extensive planning and considerable research and ensure the most comprehensive travel experience. We are experienced and equipped to handle any event on a turnkey basis, right from the start to the end.

Range Of T3 Conference Services

  • 1. Conference
  • 2. Business
  • 3. Meets
  • 4. Event Management
  • 5. Seminars
  • 6. Exhibitions
  • 7. Product launches
  • 8. Incentives

– As Official Travel Agents (TRS- Travel Related Services)
– As ProfessionalConference Organizer (PCO) -Conference Associates Partners
– Turn Key Projects
– Exhibition Organisers

 

T3 have the experience and expertise to undertake planning and execution of all aspect of the Conference Management.

  • 1. Assistance in bidding for the Conference
  • 2. Budgeting as per Organisers projection
  • 3. Negotiation and Contracting
  • 4. Programme Planning- Announcements
  • 5. Coordination with Speakers
  • 6.Marketing & Promotion (India & overseas)
  • 7. Database Search & Data Management
  • 8. E-mailers & Postage
  • 9. Telemarketing services
  • 10. Logo design & printing
  • 11. Website set-up
  • 12. Promotional Films / Powerpoints
  • 13. Sponsorships & Grants
  • 14. Ministry Approvals – protocol & liaison
  • 15. Flow Charts
  • 16. Venue Selection – Accommodation and Social Functions.
  • 17. Secretariat set-up
  • 18. Online facilities for Registration / Abstract submission
  • 19. Visa Assistance / confirmed delegates listing with Ministry of
  • 20. Home Affairs
  • 21. Setting up computerization management system
  • 22. Finalization of Vendors for Ancillary services.
  • 23. Audio Visual planning
  • 24. Layout plans and Exhibitor Manual
  • 25. Exhibition space selling and sponsorships
  • 26. Souveniers, posters and Conference Stationary
  • 27. Badge designing, printing and VIP cards.
  • 28. Correspondence with service suppliers to firm up services.
  • 29. Communication with participants.
  • 30. Correspondence and regular reports to the organizer.

  • 1. Venue set-up – allocation of service areas
  • 2. Hall decoration & checkup for preview rooms
  • 3. Secretariat setup – staffing
  • 4. Registration set up
  • 5. Accounts counter & On spot registration
  • 6. Business center – fax / internet and photocopy facilities
  • 7. Staff allocations / briefs
  • 8. Airport facilitation desk
  • 9. Airport pick and drop
  • 10. Transport & shuttle services to Venue / Social functions/ hotel
  • 11. Signage – Backdrops, indication signs, placards
  • 12. Badges distribution and Transport stickers
  • 13. Delegate kitbags and contents
  • 14. Audio Visual equipment and Technical staffing
  • 15. Video Conferencing facility for satellite selected areas.
  • 16. Hall Management -Comperes, ushers, dais plates
  • 17. Photography and video coverage.
  • 18. Simultaneous interpretation and language assistants.
  • 19. Registration and Assistance counters.
  • 20. Information and Message counters.
  • 21. Hall planning / seating arrangement
  • 22. Speeches distribution
  • 23. Documentation – in all major global languages, editing, laser, printing, translation, proof reading, photocopying, binding
  • 24. Abstract production and distribution.
  • 25. Onsite CD processing and publishing and website up-dating.
  • 26. Exhibition stalls and branding signage
  • 27. Exhibition security
  • 28. Catering and Theme functions
  • 29. Cultural shows
  • 30. Accompanying persons customized programs.
  • 31. Day tours Management and Entertainment services
  • 32. Closing ceremony – Souvenirs and Mementoes

  • 1. Transfers and send offs
  • 2. Post Conference Tours
  • 3. Editing and printing reports
  • 4. Post Conference correspondence
  • 5. Balance invoicing
  • 6. Closing of accounts
  • 7. Settlement of accounts
  • 8. Closure of conference
  • 9. Reviews and reports